RUSSELL STRATEGY PARTNERS PRIVACY POLICY

About this Privacy Statement

Russell Strategy Partners recognise the importance of and are fully committed to protecting your privacy. This Privacy Statement (the ‘Statement’) is an overview of how Russell Strategy Partners process personal information about individuals. This Statement is specifically intended to provide information for our website users, members of the public who interact with Russell Strategy Partners, and individuals who we do business with.

Our contact details

Name: Darren Spevick

E-mail: data@russellsp.com

Date November 2022

The type of personal information we collect

Russell Strategy Partners may process personal information about you including, but not limited to:

·       General information such as name, postal and/or email address, phone number, date of birth, government issued identification in accordance with applicable laws (e.g. driving license, passport, professional license number), agreements, your communications preferences; queries you make to Russell Strategy Partners;

·       Professional information, such as your job title, educational information, professional qualifications, work experience.

·       Digital information generated from your use of Russell Strategy Partners websites and mobile applications, via Cookies. For further details on the use of Cookies by Russell Strategy Partners please read our Cookies Statement available at: www.russellsp.com/cookie-policy

How we get the personal information and why we have it

Russell Strategy Partners may collect information about you from public or third-party sources for marketing purposes, and to verify professional information, including but not limited to access to publicly accessible information, national registries or third party databases;

Russell Strategy Partners may collect information from your computer or other device you use when visiting Russell Strategy Partners website such as Internet Protocol (IP), domain name, Internet Service Provider (ISP), information about date and time of your request and other information provided by tracking technologies. Please see our Cookies Statement.

Russell Strategy Partners uses the information that you have given us to

• Manage our relationship with individuals for example inviting individuals to Russell Strategy Partners events;

• For collaboration purposes, for example to enable Russell Strategy Partners to make more informed and objective decisions when identifying, engaging with professionals and managing the relationship with them;

• Recruitment, processing professional information to assess individual’s suitability for job openings at Russell Strategy Partners;

• Market Research, processing information about individuals for lawful market research purposes. We collect information through surveys and interviews to help us improve our knowledge of the market;

• Direct Marketing and Business Development Purposes, we process personal information to provide promotional material and engage in marketing and promotional activities.

• Website functionalities, to ensure that content from our Website is presented in the most effective manner for you and for your device.

• Photographs/videos and images of events may be used to promote Russell Strategy Partners on our website or social media. You will be given notice if this is the case, and will have the ability to decline to be featured if you would prefer.

• Any other purpose that is relevant to the relationship between Russell Strategy Partners and you.

Russell Strategy Partners will process personal information for further purposes, where lawful to do so, or when legally obliged to do so.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are, we have a legitimate interest. For example, we have a legitimate interest in furthering the business, including for purposes related to its marketing and business development efforts, and for the improvement and delivery of our services.

Disclosure of Your Personal Information to Third Parties

Russell Strategy Partners does not sell personal data to third parties.

Russell Strategy Partners may disclose personal information to third party recipients where this is reasonably permitted to, and as required by applicable law. Your personal information will be disclosed only in accordance with local applicable laws, and appropriate safeguards will be established, where possible, to protect your personal information.

In order to conduct Russell Strategy Partners business, Russell Strategy Partners may also disclose information to third parties such as public or governmental bodies, or third parties that provide services to Russell Strategy Partners. Russell Strategy Partners may also disclose information if Russell Strategy Partners or substantially all of our assets are acquired by a third party, in which case personal information held by us about individuals will be included as transferred assets, or if Russell Strategy Partners is under a duty to disclose or share individuals’ information in order to comply with any legal or regulatory obligation or request.

Transfers outside of the UK

The personal data that you provide is stored securely, but may be stored on servers based outside of the UK.  Where this is the case, we have ensured that there are adequate protections for your information in place.  For more details, please contact data@russellsp.com.

Automated Decision Making and Individuals’ Rights

Russell Strategy Partners does not undertake decisions based solely on automated processing, including profiling, of individuals.

How we store your personal information

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Statement, applicable data protection laws and regulations and international industry security standards.

How Long Russell Strategy Partners Retains Your Personal Information

We will retain your personal information for no longer than is necessary for the processing purpose(s) for which your information was collected and any other permitted associated purpose. Information may be retained for a longer duration where applicable laws or regulations require or allow Russell Strategy Partners to do so. Your information that is no longer needed is either anonymized, archived or securely destroyed.

Applying to Work at Russell Strategy Partners

Russell Strategy Partners processes information to identify job applicants, assess job applications, and for other human resources processes necessary for evaluating and considering job applications. The information processed may include information such as your job title, education information, professional qualifications, work experience, publications and scientific activities, professional networks, and programs and activities in which you participated.

In the course of an application, Russell Strategy Partners may process further information, such as government issued identification number, tax status, bank account details, details of any known disability/workplace accessibility needs, background information, travel and expenses, performance management, emergency contact details, compensation, hours of work, holidays and benefits related information.

Changes to This Privacy Statement

Russell Strategy Partners reserves the right to amend this Privacy Statement from time to time, subject to applicable laws. If Russell Strategy Partners changes its privacy practices, an updated version of this Privacy Statement will reflect those changes with the updated date listed on the bottom of this Statement.

Your data protection rights

The UK GDPR provides individuals with rights about how their data is used.  For up-to-date information please refer to - https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at data@russellsp.com if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at data@russellsp.com

You can also complain to the ICO if you are unhappy with how we have used your data. ICO website: https://www.ico.org.uk

Contact us

If you have questions about this Privacy Statement, please contact us – data@russellsp.com